Operations Assistant

Who We Are

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OpenMinds is a defence tech company solving the hardest problems in the domain of information warfare.

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Born from battlefield-tested experience in Ukraine, we now work with more than 30 governments and organisations across the globe, including NATO member states, leading defence and research institutions.

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Our team bridges advanced technologies with human expertise, combining machine learning, behavioural science, data journalism, strategic communications and regional expertise.

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We believe in speed as a core value, constantly experiment with new solutions, and encourage freedom and leadership in our team.

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Who we’re looking for
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OpenMinds is seeking a detail-oriented Operations Assistant to support our project teams with data management, documentation, reporting, and process coordination. This role is ideal for someone who enjoys working with data, is highly organized, and wants to grow their expertise in operations and project management or analytics.

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Location: Kyiv

In this position, you will:

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— Collect, organize, and maintain project data and documentation

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— Develop and update spreadsheets and dashboards to inform decision-making

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— Support project teams in preparing reports and presentations

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— Coordinate workflows and information exchange between teams, vendors, and partners

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— Identify opportunities to streamline and improve processes through automation and templates

You’re a strong fit if you have:
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— Proficiency in Excel and Google Sheets (formulas, pivot tables, data structuring)

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— Strong numerical and analytical skills

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— Experience with Notion or similar project management tools

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— Familiarity with Google Analytics and basic marketing metrics (conversion rate, bounce rate, etc.)

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— Exceptional attention to detail and consistency in documentation and data

— A systems-thinking mindset — able to create structure and clarity in complex environments

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— Background or education in finance or marketing is an advantage

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We offer:

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— Professional development within a multidisciplinary team with backgrounds in academia, tech, and defence sector.

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— Competitive market salary with room for performance-based progression.

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— Work in a fast-growing company with proprietary AI technologies, solving the most complex problems in the domains of information resilience and national security.

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— Participation in Tier-1 international industry conferences, events, and closed briefings.

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— Flexible work arrangements — adjustable hours, location, and hybrid/remote options.

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— A work culture that values focus, speed, experimentation, strategic thinking, and elegance in the proposed solutions.